Administrative Assistant
Perrysburg Excavation Company Perrysburg Excavation Company Perrysburg, OH Perrysburg, OH Full-time Full-time $23 - $30 an hour $23 - $30 an hour 6 days ago 6 days ago 6 days ago A small local Construction Company is looking for an Administrative Assistant position who will provide administrative support to the Owner and CEO team.
This position requires a high level of attention to detail, a positive attitude, flexibility, enthusiasm, dependability, trustworthiness and a high degree of confidentiality.
In addition to having good communication, organizational, math and computer skills, construction company secretaries must also understand the construction process and terminology in order to carry out their job duties.
Applicants who have had experience in the construction field are preferred.
Duties and responsibilities Serve as the go-to person for all office needs Professionally answer telephone, screen calls and direct them accurately Respond to general questions from clients and suppliers Maintain organized, functional and clutter free office space (i.
e.
office shop, bathroom) Handle the main clerical duties for the office, File correspondence and other materials as required Copies or prints documents, forms, letters, records, or other materials; sorts and collates as necessary; and prepares Composing and typing project correspondence, Prepare documents for mailing Sort and enter mail placed in the office by President and/ or CEO Organize, maintain, and respond to emails Reviews and processes purchase orders, invoices, expense documents, and other personnel or payroll forms.
Assist with updating, tracking, and enforcing policies and procedure Maintains hard copy and computerized files, reports, catalogs, and manuals; conducts inventory and maintains office Assist in ordering, stocking and organizing supplies and communicate needs to CEO Scheduling meetings and update calendar Maintain organized files for Job Files, Contractor files, contracts, blueprints, certificates of insurance and other related documents Compose, critique and compile correspondence, contracts and other communications Follow established processes, as well as incorporate appropriate changes Aid in compiling and tracking information for client required certifications and qualifications.
Communicate with bonding company Create and maintain construction draw applications Submitting construction permit requests Track bids proposals, new jobs, and project status Assist with compiling information for company bids, bidding documents, plans, specifications, etc.
and/or submittals and file corresponding documents in a timely manner Operate, maintain, and order supplies for plotter Distribute bid information to team members Assist the Estimating/Project Managers Team with processing RFI's, new job binders, closeout documents and archiving projects Manage all incoming invoices and coordinate with President to insure products and services are properly billed.
Prepare and track billings (Contractors monthly per project, outside services, AIA, construction billing platforms, and ect.
) Software programs to update and keep track of the job numbers, employee job tracking, cost of building materials and labor for each project Basic accounting experience Sufficient at handling AP/AR using QuickBooks Reviewing employee time sheets and report payroll to payroll company Updating payroll and expense reports Prepare Certified Payroll Reports Organizing the project and office files including payroll documents, personnel files, new hire paperwork, worker's compensation documents, and supplier invoices.
Keep vehicle records and personnel records up to date.
Ensure all vehicles have required documentation onboard as well a company required documentsDetail oriented and organized are a MUST Courteous and team attitude are also a MUST Able to successfully follow instructions/directions Performs other responsibilities as required or assigned by President and CEO.
Assist in maintaining general operational procedures Qualifications Administrative/ Secretarial experience of at least 2
yr (Required) Above average on computer literacy and understanding of organizing documents and email electronically Efficient in Office 365, Excel, Word, Outlook, 2
year (Required) Basic Business, Finance, Accounting experience of 2
yrs (Required) QuickBooks:
2 years (Preferred) Driver's License (Required) Bachelor's Degree in related field preferred Construction Industry experience and knowledge preferred Experience in General Liability & Workers Compensation - Renewals, Audits & Insurance Certificates, Experience in Bonding Detail oriented and organized are a MUST Successful candidate will:
Enjoy working independently Demonstrate terrific organizational skills.
Be flexible to adjust focus to respond to varying priorities.
Enjoy the opportunity to tackle challenges and create positive results.
Strong communication and interpersonal skills Excellent sense of organization and attention to detail Comfortable with basic financial calculations.
Quick Books experience is helpful but not mandatory.
Resourceful and competent-- ability to accomplish tasks without assistance and sees tasks through to completion Dependable, reliable and punctual Ability to understand, follow and transmit written and verbal instructions.
Ability to meet attendance schedule with dependability and consistency.
Accuracy and attention to detail Computer savvy with proficiency in MS Office 365 applications, as well as, proficiency with Adobe Acrobat Pro, and Google documents MUST BE SELF-MOTIVATED Starting wage based on experience $23.
00/hr Includes:
Health, Dental, Vision benefits, After 90 days, Paid Time Off and Paid Holidays Job Type:
Full-time Pay:
$23.
00 - $30.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Education:
High school or equivalent (Required)
Experience:
QuickBooks:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position requires a high level of attention to detail, a positive attitude, flexibility, enthusiasm, dependability, trustworthiness and a high degree of confidentiality.
In addition to having good communication, organizational, math and computer skills, construction company secretaries must also understand the construction process and terminology in order to carry out their job duties.
Applicants who have had experience in the construction field are preferred.
Duties and responsibilities Serve as the go-to person for all office needs Professionally answer telephone, screen calls and direct them accurately Respond to general questions from clients and suppliers Maintain organized, functional and clutter free office space (i.
e.
office shop, bathroom) Handle the main clerical duties for the office, File correspondence and other materials as required Copies or prints documents, forms, letters, records, or other materials; sorts and collates as necessary; and prepares Composing and typing project correspondence, Prepare documents for mailing Sort and enter mail placed in the office by President and/ or CEO Organize, maintain, and respond to emails Reviews and processes purchase orders, invoices, expense documents, and other personnel or payroll forms.
Assist with updating, tracking, and enforcing policies and procedure Maintains hard copy and computerized files, reports, catalogs, and manuals; conducts inventory and maintains office Assist in ordering, stocking and organizing supplies and communicate needs to CEO Scheduling meetings and update calendar Maintain organized files for Job Files, Contractor files, contracts, blueprints, certificates of insurance and other related documents Compose, critique and compile correspondence, contracts and other communications Follow established processes, as well as incorporate appropriate changes Aid in compiling and tracking information for client required certifications and qualifications.
Communicate with bonding company Create and maintain construction draw applications Submitting construction permit requests Track bids proposals, new jobs, and project status Assist with compiling information for company bids, bidding documents, plans, specifications, etc.
and/or submittals and file corresponding documents in a timely manner Operate, maintain, and order supplies for plotter Distribute bid information to team members Assist the Estimating/Project Managers Team with processing RFI's, new job binders, closeout documents and archiving projects Manage all incoming invoices and coordinate with President to insure products and services are properly billed.
Prepare and track billings (Contractors monthly per project, outside services, AIA, construction billing platforms, and ect.
) Software programs to update and keep track of the job numbers, employee job tracking, cost of building materials and labor for each project Basic accounting experience Sufficient at handling AP/AR using QuickBooks Reviewing employee time sheets and report payroll to payroll company Updating payroll and expense reports Prepare Certified Payroll Reports Organizing the project and office files including payroll documents, personnel files, new hire paperwork, worker's compensation documents, and supplier invoices.
Keep vehicle records and personnel records up to date.
Ensure all vehicles have required documentation onboard as well a company required documentsDetail oriented and organized are a MUST Courteous and team attitude are also a MUST Able to successfully follow instructions/directions Performs other responsibilities as required or assigned by President and CEO.
Assist in maintaining general operational procedures Qualifications Administrative/ Secretarial experience of at least 2
yr (Required) Above average on computer literacy and understanding of organizing documents and email electronically Efficient in Office 365, Excel, Word, Outlook, 2
year (Required) Basic Business, Finance, Accounting experience of 2
yrs (Required) QuickBooks:
2 years (Preferred) Driver's License (Required) Bachelor's Degree in related field preferred Construction Industry experience and knowledge preferred Experience in General Liability & Workers Compensation - Renewals, Audits & Insurance Certificates, Experience in Bonding Detail oriented and organized are a MUST Successful candidate will:
Enjoy working independently Demonstrate terrific organizational skills.
Be flexible to adjust focus to respond to varying priorities.
Enjoy the opportunity to tackle challenges and create positive results.
Strong communication and interpersonal skills Excellent sense of organization and attention to detail Comfortable with basic financial calculations.
Quick Books experience is helpful but not mandatory.
Resourceful and competent-- ability to accomplish tasks without assistance and sees tasks through to completion Dependable, reliable and punctual Ability to understand, follow and transmit written and verbal instructions.
Ability to meet attendance schedule with dependability and consistency.
Accuracy and attention to detail Computer savvy with proficiency in MS Office 365 applications, as well as, proficiency with Adobe Acrobat Pro, and Google documents MUST BE SELF-MOTIVATED Starting wage based on experience $23.
00/hr Includes:
Health, Dental, Vision benefits, After 90 days, Paid Time Off and Paid Holidays Job Type:
Full-time Pay:
$23.
00 - $30.
00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
Monday to Friday Education:
High school or equivalent (Required)
Experience:
QuickBooks:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
